BOX CLOUD FILE STORAGE
Box Login: Using Box cloud file storage, free online file storage and collaboration services. You can use Box to store and access documents required for active collaboration and integrated into workflow processes.
All newly created project directories and individual Box accounts come with a 50GB storage allowance. UW-Madison Box should utilized as something other than a backup repository or for long-term storage.
Also Check: Allied Universal eHub Login
Please be aware that you can seek a storage consultation and quota increase if your Box account is about to reach its limit.
We advise that you manage your storage by performing some account cleanup before submitting a quota increase request and that you review the requirements for quota increase approval.
How do I use Box What is it?
TCU offers the Box application, a cloud-based storage and collaboration service for existing staff and students. Like Dropbox, Box allows users to store files securely and view them from any device.
You can safely share huge files with anyone, even those who are not TCU staff or students. On any device they use, coworkers can connect, view, and comment on any content.
- Easy to access, organize and manage your content in a single online location
- Access your files via the web from a wide range of devices
- Collaborate with other users on and off campus
- Ensure your files are stored and transferred securely
- Keep track of up to 100 versions of your documents automatically
- Organize and share files easily and securely
- Access Box files on your desktop
- Mobile access on iOS & Android
- Turn any folder into an online workspace, then share with colleagues or clients
- Manage the users you share your content with through administrative controls
- Integrate with many third party applications
- All current employees and student will get access to Box. FYI – Access will be restricted when you are no longer current.
- Starting Quota – 25GB
- You can request additional space with the IT Support HelpDesk as long as you provide a TCU business case.
- Maximum single file size limitation – 15GB
Access to Box
- All active TCU faculty, staff, and students will have access to Box.
- Once the IT Support Help Desk has notified you that the Box account is ready, login to: http://tcu.box.com
- NOTE: Your data will be marked as inactive as soon as you are no longer an employee and it will make all of your collaborations disappear for others. It will be very important to save files if you are an adjunct and teaching classes every other semester so you don’t lose any date. It is also very important to make other users at TCU the OWNER (not just a co-owner) of your files if you are leaving the university and not coming back.
Getting Started with Box
- Login at http://tcu.box.com
- Create a Workspace
Use the New button to create a new folder. Use the Upload button for various methods to upload files. Choices include: upload one file, upload an entire folder, drag and drop, and email files to the folder.
- Invite Collaborators
Open the folder that you want to share and select the Invite People button to give people access to your folders. Enter the email address of the person and and grant specific permissions such as Editor or Viewer or Uploader. When folders are shared, they change from yellow to a blue color.
- Send Files
Box allows you to create a custom URL that links to your shared document. Select the Share button to the right of the file or folder, then select the gear wheel icon for Advanced Settings. Select Email to send the link to someone. Links can easily be accessed by those who do not have Box accounts.
- Find your Files
Use the Search box to find a file. Your search will look not only scan file names but also search in the text of files.
- Collaborate with Comments and Tasks
In Box, use comments and tasks to collaborate on documents stored in Box. Box makes it easy for everyone to contribute in one place.
Use Box with an iPad or iPhone
1. Download the Box app from m.box.com or from the App store.
2. Open Box.
3. Tap I have an account.
4. Tap More login options at the bottom of the screen.
5. Type your University email address and tap Continue.
6. On the SSO Login screen, enter your ePassword and tap Sign In.
Using Box Drive
With very little hard drive space required, Box Drive is a straightforward method to work with all of your files, even billions of files, directly from your desktop.
Find every file you require using Windows Explorer or the Mac Finder, editing it as you would any local file, and then saving it automatically to the cloud. Additionally ensure that enterprise level security is applied to everything you do.
Install Box Drive
- The steps following should followed to install Box Drive:
- Download the Box Drive App that is appropriate for your platform (Windows or Macintosh)
- Find the downloaded file which is usually located in your Downloads folder
- Double-click the file to install Box Drive
- After installation, open the Box Drive app and login.
- Windows users will see a new shortcut for Box Sync located in File Explorer
- Macintosh users will see the new shortcut for Box Sync in the Finder
- Make Content Available Offline
- Navigate to your Box folder in Explorer or Finder.
- Right click the desired folder.
- Only folders to which you have download permission can made available offline. Also, you cannot make individual files available offline.Make content available off-line:
- In the context menu that displays, click Make Available Offline.
Using Box Edit
Using the Word and Excel programs that come standard with your computer, you can edit files directly from Box using the Box Edit add-on function.
Box Edit is made for rapid modifications when working from the Box web application. Once Box Edit is installed, you may edit already-existing files or add new ones to Box.
Install Box Edit
To install Box Edit, follow the steps below:
- Login to your account at http://tcu.box.com
- Choose Apps from the menu by clicking you names in the window upper right corner.
- Find Box Edit and click to download
Use Box Edit
- Login to your account at http://tcu.box.com
- To edit a file, locate the file and right-click and select Open with… from the menu
- As an alternative you can select Preview by performing a right-click on the file. To modify the file, click the Open with. button in Preview.
- To create a new file on Box, click the New button and select the appropriate option
- After creating or editing a file using Box Edit, save the changes from within the native app. All changes will saved back to Box automatically.
- See more details at Box Edit: Overview and FAQs
Why can’t I save to Box?
The “All Files” level of the Box container has been prohibited from creating new content to make room for upcoming departmental folders.
To save files to Box:
- Sync your personal folder/workspace at the “All Files” level with Box Sync.
- Go to the vumc.box.com
- Find your workspace file at the “All Files” level
- Locate the three dots to the right click on them.
- Click on “Properties” and then “Sync to computer
- Then you should able to save files to your personal workspace
File Storage Security Policies
To support university operations, the university makes its academic and administrative data accessible.
To ensure the security confidentiality integrity and accessibility of the data this access is necessary.
Each user is accountable for this. This policy outlines many classes or types of data to aid this goal and then goes on to explain how each may used and safeguarded.
TCU data must secure to guard against loss, theft, or illegal access. Employees and students are accountable for the information stored in their TCU Box accounts and are not permitted to keep any Confidential institutional material. Please read the relevant policies on the website of TCU Information Security Services.
Transitioning From Other Cloud Solutions to Box.com
The moment has come to migrate your TCU information back to a resource that belongs to the university, even if we are aware that many people may already using alternative cloud storage services to manage sharing and collaboration.
We’ve provided some basic instructions below to get you started and moving to Box is easy.
- Files from other cloud services can moved to your TCU Box account:
Why did we select Box over other cloud service solutions?
This system’s enterprise capabilities best met the needs and security considerations that TCU had to satisfy before using this system.
Here are some distinctions between the leading cloud storage services. This material was not written by us (it was provided by a colleague at Indiana University who uses Box), but we agree with the themes he explains in his comparison.
Q.1 How do I log in to box?
ANS. To provide room for soon-to-be-populated departmental folders, the “All Files” level of the Box container has been prohibited from content generation.
Q.2 Why can’t I log in to my box account?
ANS. You must update the primary address linked to your Box account if you cannot log in because your Google account and Box account addresses do not match.
How to execute: Log in with the email address connected to you Box account. Click or hit Reset Password if you don’t know the password.
Q.3 What happens if I cancel or deactivate my Box account?
ANS. Please get in touch with Box Product Support if your Box account has been canceled or deactivated. Our staff will reactivate your old account, or your email will available for use with a new account.
Despite being added to a file I am unable to access it. How can I get to it? Use the email address connected with the invitation to set up a free Personal account.
Q.4 How do I create a box account?
ANS. To set up a Box account, you need an active email address. Additionally, Box requires you to maintain the email address linked to your Box account.
Your need access to this email account in order to change you account password. Box can guard against unauthorized access to your account by using this security measure.
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