Box Login 2023

BOX CLOUD FILE STORAGE

Box Login: Using Box cloud file storage, free online file storage and collaboration services. You can use Box to store and access documents required for active collaboration and integrated into workflow processes.

All newly created project directories and individual Box accounts come with a 50GB storage allowance. UW-Madison Box should be utilized as something other than a backup repository or for long-term storage.

Please be aware that you can seek a storage consultation and quota increase if your Box account is about to reach its limit.

We advise that you manage your storage by performing some account cleanup before submitting a quota increase request and that you review the requirements for quota increase approval.

What is Box and how do I use it?

TCU offers the Box application, a cloud-based storage and collaboration service for existing staff and students. Like Dropbox, Box allows users to store files securely and view them from any device.

You can safely share huge files with anyone, even those who are not TCU staff or students. On any device they use, coworkers can connect, view, and comment on any content.

Benefits

• Easy to access, organize and manage your content in a single online location
• Access your files via the web from a wide range of devices
• Collaborate with other users on and off campus
• Ensure your files are stored and transferred securely
• Keep track of up to 100 versions of your documents automatically
• Organize and share files easily and securely
• Access Box files on your desktop
• Mobile access on iOS & Android
• Turn any folder into an online workspace, then share with colleagues or clients
• Manage the users you share your content with through administrative controls
• Integrate with many third party applications

System Quotas

• All current employees and student will get access to Box.  FYI – Access will be restricted when you are no longer current.
• Starting Quota – 25GB
  • You can request additional space with the IT Support HelpDesk as long as you provide a TCU business case.
• Maximum single file size limitation – 15GB

Access to Box

• All active TCU faculty, staff, and students will have access to Box.
• Once the IT Support Help Desk has notified you that the Box account is ready, login to:  http://tcu.box.com
• NOTE:  Your data will be marked as inactive as soon as you are no longer an employee and it will make all of your collaborations disappear for others.  It will be very important to save files if you are an adjunct and teaching classes every other semester so you don’t lose any date.  It is also very important to make other users at TCU the OWNER (not just a co-owner) of your files if you are leaving the university and not coming back.

Getting Started with Box

1. Login at http://tcu.box.com
2. Create a Workspace
   Use the New button to create a new folder.  Use the Upload button for various methods to upload files. Choices include: upload one file, upload an entire folder, drag and drop, and email files to the folder.
3. Invite Collaborators
   Open the folder that you want to share and select the Invite People button to give people access to your folders.   Enter the email address of the person and and grant specific permissions such as Editor or Viewer or Uploader.  When folders are shared, they change from yellow to a blue color.
4. Send Files
   Box allows you to create a custom URL that links to your shared document.  Select the Share button to the right of the file or folder, then select the gear wheel icon for Advanced Settings.  Select Email to send the link to someone.  Links can easily be accessed by those who do not have Box accounts.
5. Find your Files
   Use the Search box to find a file.  Your search will look not only scan file names but also search in the text of files.
6. Collaborate with Comments and Tasks
   In Box, use comments and tasks to collaborate on documents stored in Box.  Box makes it easy for everyone to contribute in one place.

Use Box with an iPad or iPhone

1. Download the Box app from m.box.com or from the App store.
2. Open Box.
3. Tap I have an account.

4. Tap More login options at the bottom of the screen.

5. Type your University email address and tap Continue.

6. On the SSO Login screen, enter your ePassword and tap Sign In.

Using Box Drive

With very little hard drive space required, Box Drive is a straightforward method to work with all of your files, even billions of files, directly from your desktop.

Find every file you require using Windows Explorer or the Mac Finder, editing it as you would any local file, and then saving it automatically to the cloud. And make sure that everything you do is protected by enterprise-grade security.

• Learn more about Box drive by watching the online tutorial.
• Download Box Drive

Install Box Drive

• To install Box Drive, follow the steps below:
  • Go to https://www.box.com/resources/downloads

• Download the Box Drive App that is appropriate for your platform (Windows or Macintosh)
• Find the downloaded file which is usually located in your Downloads folder
• Double-click the file to install Box Drive
• After installation, open the Box Drive app and login.
• • • Windows users will see a new shortcut for Box Sync located in File Explorer
    • Macintosh users will see the new shortcut for Box Sync in the Finder

• Make Content Available Offline
• Navigate to your Box folder in Explorer or Finder.
• Right-click on the folder you want.
•  Only folders to which you have download permission can be made available offline. Also, you cannot make individual files available offline.Make content available off-line:
• In the context menu that displays, click Make Available Offline.

Using Box Edit

Using the Word and Excel programs that come standard with your computer, you can edit files directly from Box using the Box Edit add-on function.

Box Edit is made for rapid modifications when working from the Box web application. Once Box Edit is installed, you may edit already-existing files or add new ones to Box.

Install Box Edit

To install Box Edit, follow the steps below:

• Login to your account at http://tcu.box.com
• Click your name in the upper right corner of the window and select Apps from the menu
• Find Box Edit and click to download

Use Box Edit

• Login to your account at http://tcu.box.com
• To edit a file, locate the file and right-click and select Open with… from the menu
• Alternatively, you can right-click on the file and choose Preview.  Within Preview, you can select the Open with… button to edit the file.
• To create a new file on Box, click the New button and select the appropriate option
• After creating or editing a file using Box Edit, save the changes from within the native app.  All changes will be saved back to Box automatically.
• See more details at Box Edit:  Overview and FAQs

Why can’t I save to Box?

The “All Files” level of the Box container has been prohibited from creating new content to make room for upcoming departmental folders.

To save files to Box:

1. Sync your personal folder/workspace at the “All Files” level with Box Sync.
   1. Go to the vumc.box.com
   2. Find your workspace file at the “All Files” level
   3. To the right, find the three dots and click on them.
   4. Click on “Properties” and then “Sync to computer
   5. Then you should be able to save files to your personal workspace

File Storage Security Policies

To support university operations, the university makes its academic and administrative data accessible.

However, this access must be carried out to guarantee the data’s security, confidentiality, integrity, and accessibility.

Each user is accountable for this. This policy outlines many classes or types of data to aid this goal and then goes on to explain how each may be used and safeguarded.

TCU data must be secure to guard against loss, theft, or illegal access. Employees and students are accountable for the information stored in their TCU Box accounts and are not permitted to keep any Confidential institutional material. Please read the relevant policies on the website of TCU Information Security Services.

Transitioning From Other Cloud Solutions to Box.com

The moment has come to migrate your TCU information back to a resource that belongs to the university, even if we are aware that many people may already be using alternative cloud storage services to manage sharing and collaboration.

Moving to Box is simple, and we’ve included some basic instructions below to help you get started.

Q.1 How do I log in to box?

ANS. To provide room for soon-to-be-populated departmental folders, the “All Files” level of the Box container has been prohibited from content generation.

Q.2 Why can’t I log in to my box account?

ANS. You must update the primary address linked to your Box account if you cannot log in because your Google account and Box account addresses do not match.

How to do it: Use the email address associated with your Box account to log in. Click or hit Reset Password if you don’t know the password.

Q.3 What happens if I cancel or deactivate my Box account?

ANS. Please get in touch with Box Product Support if your Box account has been canceled or deactivated. Our staff will reactivate your old account, or your email will be available for use with a new account.

I’ve been added to a file, but I can’t access it. How can I get to it? Use the email address connected with the invitation to set up a free Personal account.

Q.4 How do I create a box account?

ANS. To set up a Box account, you need an active email address. Additionally, Box requires you to maintain the email address linked to your Box account.

To change your account password, you need access to this email account. Box can guard against unauthorized access to your account by using this security measure.